Now, finally, you have reached the climax where you learn how to put together an effective, time management schedule aimed at providing you with the very best results. It takes just five steps to make this successful.
Step One: Identify and implement time for your tasks. If you are working at home, you need time to be scheduled to be dedicated to the job at hand. If you work in an office, be sure to note that your time is from 9am to noon then from 1pm until 5pm, for example. Your personal life can be scheduled around as needed, but schedule time for work specifically.
Step Two: Now, schedule the time you need for accomplish the regular activities of your job. This may include things like working with others, giving direction, paying invoices, organizing your schedule and so forth. This should be time that you must dedicate to making your job successful. These are items you do not have a choice but to do even if they are at a set time.
Step Three: Use your To Do List to help you to schedule in the important activities on your schedule. Start with all of your number one or highest priority items and block them in on your schedule. Then, move on to the next times until you go through your entire list, allotting time to each of the most important tasks.
Some items may not make it into your schedule. That is to be expected. That is not necessarily a problem if they are truly the bottom of the line. If their priority changes over time, change them to fit into your schedule as you see fit. Be sure that all tasks that can not be given to anyone one else are scheduled for you here.
Step Four: Extra time schedule as necessary. Here, you need to begin by knowing how long it will take you to complete the task. For example, if you have to write that column you may know that it will take you one full hour to actually write out the column. Block in that hour.
But in addition to this, do give yourself what is called contingency time. This is time that is provided to you as a padding because as you know it is not likely that you will get an entire hour that is uninterrupted by something or someone. Over time you can make better decisions on how much of this time you will actually need.
You will need to be sure that you are giving yourself enough time here. You may actually find yourself struggling to find the time to accomplish this task too. Yet, go back and find spots and locations where you can grab a few minutes here and there so that at the end of the day you do have this time.
You should also remember that delegation is a key to success. If you have to handle something yourself, by all means do so. But, when you can give off a bit of that to someone else, go for it. All successful business people must master delegation to gain the most benefit for their time and their money.
As you can see from this five step program, managing your time can be quite simple when you work through the program. You will need to consistently revisit your goals, tweak them and your Action Plans to actually help you to make all aspects work at their best, but that is a simple method of achieving success that can not be avoided.
Be sure to take full advantage of the benefits that scheduling can offer to you. Don't jump ahead and try to have a schedule without goals as it will not produce the same results!
No comments:
Post a Comment